Privacy Policy
Effective Date: June 8, 2026
INTRODUCTION
Welcome to Oakenmist (“Oakenmist,” “we,” “our,” or “us”). We respect your privacy and are committed to protecting the personal information you provide when visiting our website, purchasing tickets, participating in our events, subscribing to our communications, volunteering, applying as a vendor, sponsoring our events, or otherwise interacting with us.
This Privacy Policy explains what information we collect, how we use it, when we share it, and the choices available to you.
INFORMATION WE COLLECT
Information You Provide
We may collect information that you voluntarily submit, including:- Name
- Email address
- Phone number
- Mailing address
- Organization or business name
- Vendor application information
- Volunteer registration information
- Sponsorship inquiries
- Event registration information
- Communications sent through contact forms
- Any other information you choose to provide
Automatically Collected Information
When you visit our website, we may automatically collect:
- IP address
- Browser type and version
- Device information
- Operating system
- Referring website
- Pages viewed
- Time and date of visits
- Website usage statistics
This information helps us understand how visitors use our website and improve our services.
HOW WE USE INFORMATION
We may use your information to:
- Respond to inquiries and requests
- Process event registrations
- Manage volunteer participation
- Review vendor applications
- Coordinate sponsorship opportunities
- Send newsletters and event announcements
- Provide customer support
- Improve our website and user experience
- Maintain website security
- Prevent fraud or misuse
- Comply with legal obligations
EMAIL COMMUNICATIONS and CAN-SPAM COMPLIANCE
If you subscribe to our mailing list, register for an event, request information, or otherwise opt in to receive communications, we may send emails regarding:
- Event announcements
- Newsletters
- Volunteer opportunities
- Sponsorship opportunities
- Vendor opportunities
- Organizational updates
In compliance with the CAN-SPAM Act:
- We do not use misleading subject lines or sender information.
- Marketing emails will clearly identify Oakenmist as the sender.
- Our emails will include a method to unsubscribe.
- Unsubscribe requests will be honored promptly.
- We will not sell or transfer your email address to unrelated third parties for their independent marketing purposes.
You may opt out of marketing communications at any time by clicking the unsubscribe link included in our emails or by contacting us directly.
Please note that even if you opt out of marketing emails, we may still send transactional or administrative communications related to registrations, applications, sponsorships, volunteer activities, or other services you have requested.
COOKIES AND TRACKING TECHNOLOGIES
We may use third-party service providers to help operate our organization and website, including:
- Email marketing platforms
- Event registration systems
- Payment processors
- Website hosting providers
- Analytics providers
- Volunteer and vendor management systems
These providers receive only the information reasonably necessary to perform their services and are expected to protect your information appropriately.
PAYMENT INFORMATION
If payments are processed through a third-party payment processor, Oakenmist does not store complete payment card information on its own servers. Payment information is subject to the privacy and security practices of the payment processor.
SHARING INFORMATION
We do not sell personal information.
We may share information:
- With service providers assisting our operations
- With event partners when necessary to provide requested services
- To comply with legal requirements
- To protect the rights, safety, and property of Oakenmist, participants, or the public
- In connection with organizational restructuring, merger, or transfer of assets
DATA SECURITY
We use reasonable administrative, technical, and physical safeguards designed to protect personal information.
However, no method of electronic transmission or storage can be guaranteed to be completely secure. We cannot guarantee absolute security.
RETENTION OF INFORMATION
We retain personal information only as long as reasonably necessary to:
- Provide services
- Maintain organizational records
- Meet legal and accounting requirements
- Resolve disputes
- Enforce agreements
CHILDREN'S PRIVACY
Our website is not directed toward children under the age of 13.
We do not knowingly collect personal information from children under 13 without appropriate parental consent. If we learn that information from a child under 13 has been collected improperly, we will take reasonable steps to delete it.
THIRD-PARTY LINKS
Our website may contain links to external websites, sponsors, vendors, social media platforms, or partner organizations.
We are not responsible for the privacy practices of third-party websites and encourage users to review the privacy policies of those sites.
CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time.
Changes become effective when posted on this page. The “Effective Date” at the top of this policy will indicate when the most recent update was made.
CONTACT INFORMATION
If you have questions about this Privacy Policy or our privacy practices, please contact:
Oakenmist
Email: [info@oakenmist.org]
Website: [www.oakenmist.org]